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Bringing design sprints inside your company

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Design sprints are consuming conversations among all sorts of makers—from authors testing out new book concepts to software teams working on the next VR breakthroughs.

Who wouldn’t love a prescriptive framework that enables you to validate your biggest ideas in 5 days?

But design sprints are new and disruptive to traditional approaches. That probably means that if you’re the one minting design sprints inside your company, you’re probably also struggling to get others to play ball.

Image: New Haircut.

Image: New Haircut.

Non-believers

When I first read about Google Ventures’ design sprints, I was excited and suspicious. I was brainwashed at Accenture to believe project plans always needed months of gathering requirements and spec writing before a single discussion could take place about product design. How on Earth, then, could anything practical be accomplished in 5 days?!

Related: Inside Design at Google Ventures

But then something happened—I sat in on our first sprint we ran with a New Haircut client. Sure, it was sloppy compared to how we run sprints today, but even in that beautiful disaster there was an obvious lift in thinking, collaboration, energy, and speed. We (and our clients) were instantly hooked.

“Design sprints improve collaboration, energy, and speed.”

Over the past year we’ve run dozens of sprints against our own ideas, as well as for the companies that hire us to design and build their digital products. But now, more and more, we’re talking with people on teams inside companies that have attempted to bring design sprints into their culture and hitting stiff arm after stiff arm… from navigating changing processes, to getting business leadership to agree, to the bevy of other 1-line excuses.

Let’s break down these 3 types of pushback and arm you with some specific tips to help you bring design sprints into your organization, successfully.

New is scary

For many, the idea of changing anything stirs up angst. When we kick off with large organizations to train their product teams on design thinking we hear all sorts of grunts and groans. For example, project managers want to know how a sprint will impact budgets and timelines. The truth is, by spending these 5 well-orchestrated days upfront, we’ve seen product development budgets and timelines shrink by up to 75%. That’s PM gold right there!

“Design sprints can shrink product dev budgets and timelines.”

Tip: Share these 2 case studies published on Google Ventures to turn your PMs into your biggest advocates.

Likewise, creative directors squirm that their design processes are already “lean,” “agile,” or both. But I bet they’d love a way to efficiently capture stakeholder and customer insights upfront so their design teams had better direction with the solutions they were building.

Tip: Ask them to define how the current design process works. After they’re done rambling for 20 minutes, spend 5 walking them through Duco—an app we designed to introduce design sprints to anyone, at any level, in any function.

“5 days in a row will never happen”

Everyone is busy. That’s why one of the biggest gripes we hear from people, especially those operating in corporate environments where you have meetings to plan for meetings, is that the idea of spending 5 days on a single topic seems impossible.

But the issue is that they’ve never had a real process (brainstorming is not a process) to raise an important challenge and identify a solution that didn’t involve weeks of emails, stakeholder interviews, meetings, and more meetings. Design sprints now provide that exact framework.

When these same people complete their first design sprint with us, not a single individual leaves the sprint week without acknowledging how much time they could have saved over their career had they adopted the process sooner.

“Brainstorming is not a process.”

Tip: Try to convince the team to spend time getting through Day 1 of the sprint. This should provide enough insight into how powerful the sprint can be, to get them to agree to finish the remaining 4 days.

Tip: A sprint team is ideally 4-7 people. If some refuse to spend all 5 days, try to get them commit to Monday, half of Tuesday, and half of Wednesday. The rest of the days can be managed by a core team of 2-4 people, and even (worst case) summarized for the larger team on Friday or 1 day the following week.

When all else fails, pick an excuse

  • “We’ve tried brainstorming meetings.”
  • “Our customers don’t know what they want.”
  • “We already did our research.”
  • “We are the customer.”
  • “We know what we have to build.”

Most of us are creatures of habit and comfort. We trust what we know already. So when it comes to deciding how to solve a really important problem, most of us want to jump right to the solution. We convince ourselves and others around us that we already know everything we need to know and can just get started.

nhsprint04

Unfortunately, it’s typically not until weeks or months later that the hard questions appear and you need to start from the beginning, all over again.

Instead, design sprints provide you with the tools and techniques to enable a team of individuals to arrive at the right solution, together, in 5 days.

Tip: When you hear the excuses come rolling in, ask out loud, “If this idea is so important, doesn’t it make sense to spend a week making sure we’re taking the best approach to solving it?”

Can your company afford for the answer to ever be “no” here?

Still stuck? No matter what you try and how persuasive you may be, for some companies, design sprints will always been considered DOA. If you’ve hit this point and feel you’ve done everything you can, attend 1 of our upcoming design sprint workshops to ensure your team is engaged and your sprints run successfully.

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Author

Jay Melone
Jay Melone is the Strategy Partner at New Haircut, a software design firm. They combine design thinking, design sprints, and full-stack software development to offer digital innovation-as-a-service to their client companies. They offer Duco to teams looking to prepare for their own upcoming sprints. Watch his DesignTalks on how to prepare for your first sprint and get executives on board with sprints.

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